There’s no wedding party without entertainment!
I have performed at more than 500 weddings and I have booked other bands for many more of the big events, and I still love them. I come to this topic with a bias; I love live music and I sincerely believe it ads a tremendous amount to the overall event. Depending upon how large a budget you have there are a plethora of entertainment ideas and combinations you could choose from. One of the most memorable parts of your event will be the entertainment. You and your guests will still be remembering the fun that was had, long after guests have misplaced (or eaten) the chatchke or chocolate at their place setting.
If you are having a wedding party you will need some entertainment. There are serious foodies that invest in very fine food and wine, perhaps a celebrity chef, the dinner is the entertainment. That is rare and they are generally a smaller group of close friends and family. For most events, music will play a role; how big a role and whether you decide to use live or prerecorded music are generally the big questions. I will make the case that live music ads visual stimulation as well as listening pleasure. If a guest does not dance, he/she will enjoy watching a good band, along with watching others dance. If the band has a PA system they will play recorded music on their breaks and sometimes you can arrange that the PA stay up an hour after the band stops. Whatever songs you want, that the band doesn’t cover can be provided that way.
Ideally, some decisions about music should be made before you sign on to a venue. There are certain venues that are music friendly; they have very few restrictions about music. There are others that are music friendly, but have terrible acoustics (this usually can be lived with, if you choose the right professionals). I know of a number of venues that do not allow any amplification. If you have your heart set on a vocalist, such a venue would make vocals impossible. Examine your priorities and expect to compromise to get an overall best result.
There are some venues that are acoustically challenging, though they may be very grand. As with all of the decisions you will face planning a wedding, you have to sacrifice some part of what you’ve dreamt of, so that another part of the dream can be fulfilled. You will be examining your priorities through all of the planning process. If it’s live music that you want, skilled, professional event musicians are the best route for overcoming bad acoustics. They can put out the energy that you desire at a low volume. Many venues prefer recorded music as they feel they can have better control of the volume with only one DJ to go to with their concerns and directions. Unless it is a venue rule, their preference does not have to affect your decision.
Outdoor venues pose a different set of problems. If the weather changes you will have real humans who want to stay dry and warm – if you can do it for your guests, you should be able to do it for the band as well.
- Is there a dry, hard, level surface for the band to set up on? If there is no electricity and no drums involved, then the need for dry, hard and level shrinks.
- Is there electricity; can it be accessed from the spot you want your musicians to set-up?
- Do you have a favorite kind of music or a favorite band that you see in clubs? If you think that your favorite band or style of music will be enjoyed by your guests, go for it. But it will make your choice of venue even more important. Bar bands have very different issues to deal with than events bands, choosing a more flexible venue, and a venue with better acoustics may be paramount.
In choosing a band, some of the questions you could ask yourself would be:
- Do I have people of different ages and tastes to please?
- Do I want music at the ceremony, cocktail hour, dinner and party? Most professional, events bands have a musician (or two or three) that can play for your ceremony; some can do classical music, some might suggest jazz standards or pop ballads. The most cost effective way to get live music for your entire event is to find such a band and have them start as a solo or trio and then ad to the group. Generally the full band is booked for four hours (dinner and then dance sets), the additional couple of hours (ceremony and cocktails) are done with one, two or three players.
- Do you have a group of guests that would enjoy dancing? Or would background music or more of a show be preferred? Only you can answer those questions and if you can’t, then I can tell you that generally there is a wide range of ages, and usually at least some guests want to dance.
Today, more than ever entertainment choices are affected by budgetary considerations. There are excellent bands that have worked for years, but perhaps don’t have the name recognition of other bands and you can save some money there. Many bands work in different sizes; a six-piece may work as a five-piece, and cost less. Though prices vary around the country, I will posit that professional bands run between $1500 on up to $10,000 – with the bulk of great bands between $2500 and $5000.
Because events bands and bar bands are by and large separate entities, most couples don’t come into the process with a band in mind. I recommend a reputable booking company. They can present many alternatives in style and price. Such a company should be licensed, have insurance, and have a good reputation with their former clients, with venues and with musicians. Musicians often charge booking companies less (because they get consistent work) and therefore using a company should not greatly increase the price of the band.
A little perspective related to the fees charged by professional musicians. A serious musician has spent quite a bit longer studying music than a lawyer has getting his BA and then studying law. That said, if you enjoy grunge rock and your family and friends will enjoy that too, and you can find a venue that is ok with it, you might cover the band for very little money. But on the other hand, if at your ceremony you want the Four Seasons, by Antonio Vivaldi, then jazz for the cocktail hour, dinner jazz or pop ballads while guests dine, then swing, ballroom, Motown, disco and current material, you will need a professional, variety events band.
Billie Holiday may be the finest singer jazz has produced. She is surely the most legendary. Her recordings with Teddy Wilson’s studio groups in the mid-1930s startled the jazz world and brought her attention that rarely faded until her early death in 1959 at age 44. Her problems with men and dope brought notoriety along with fame. That became part of the legend too. The recordings made in her declining years continue to fascinate fans sixty years later, a fascination that sometimes approaches necrophilia, as Billie became known as not only jazz’s greatest singer, but also its most publicized victim. In the early recordings her songs are, for the most part, fresh and hopeful. Later the songs reflect mistreatment, self-sacrifice and her failing voice reflects a hopeless grinding downhill journey. Every one of us knew where it would all end. Her death (she was arrested for narcotics addiction on her death bed), resulting from her problems and at a relatively young age, was the capper, stamping her legend in bronze.